Monday, October 14, 2019

Russell County Clerk

Mary K. Nuss


Fax: 785-483-5725


The Russell County Clerk and Election Official has many duties; though it would be impossible to list every job that every county clerk/election official does here is a bird's eye view of them below.  The County Clerk's duties are listed nearly 1,000 times in Kansas Statutes.



  • Clerk to the Board of County Commissioners
  • Records and maintains official minutes of meetings
  • Maintains all contracts with the County
  • Maintains the County Seal(s)
  • Attests the signatures of the County Commissioners on documents
  • Assists with vacation of County roads (K.S.A. 68-102a)


  • Responsible for office budget(s)
  • Certifies that cash and budget are available to cover claims
  • Reviews and approves all claims for payment and issues 1099s
  • Keeps all financial reports of the County and other entities
  • Assists smaller taxing entities with budget preparation annually


  • Calculates July and November abstracts of valuation and taxation
  • Compiles and reports annual bonded indebtedness of the County
  • Prepares the tax roll in preparation of printing tax statements
  • Sets and certifies levies annually
  • Maintains special assessments to the tax roll
  • Processes abatements/additions and escapes to the tax roll
  • Assessment of sewer costs and placement on tax roll (K.S.A. 12-618)
  • Motor Vehicle Abstract Certification annually  

  Voter Registration/Election (Chapter 25 of Kansas Statutes)

  • 101 of 105 County Clerks are also the County Election Officer (Johnson, Sedgwick, Shawnee and Wyandotte have appointed County Election Officer in addition to a County Clerk)
  • Maintains accurate Voter Registration Rolls
  • Collects filing fees for local candidates
  • Verifies signatures on petitions for candidates, question initiatives and recalls
  • Recruits, appoints and trains board workers for all elections
  • Is responsible for all aspects of election:  ballots, polling sites and equipment in accordance with federal, state and local laws and regulations
  • Maintains records of elections in official abstract  


  • Sells licenses for the Kansas Department of Wildlife & Parks & Tourism
  • Sells moving permits, cereal malt beverage licenses and firework permits
  • Maintains fixed asset inventory for the County
  • Assists taxpayers annually with Homestead and Food Sales Tax refunds
  • Freedom of Information Officer for the County (in most counties)
  • Maintains all legal publications for County
  • Maintains all claims against the County
  • Maintains a map of all taxing units in the County and submits it annually to PVD, Appraiser and State Assessed Utilities
  • Provides “check and balance” to motor vehicle, general ledger and real and personal property from other offices by maintaining a separate set of records
  • Administers County policies as set by the County Commission along side the Administrative/HR Office.
  • Handles bids/quotations
  • Notary Public for State of Kansas to conduct notarization
  • Administers Oaths of Office and Swears-in Sheriff's Deputies
  • Charter Resolutions filed with Secretary of State (K.S.A. 19-101b,c)
  • Inter-local Agreements filed with ROD, SOS after approved from KS AG (K.S.A. 12-2905-2905)
  • Private burial grounds-files suit against those who damage monuments and fencing at private burial grounds   not otherwise provided for by will or deed (K.S.A. 17-1305)
  • If Sheriff and Undersheriff are no longer able to conduct duties of the office, County Clerk becomes acting Sheriff  (K.S.A. 19-804a)
  • If Sheriff or Undersheriff cannot prevent a lynching, then the County Clerk assumes the duties of Sheriff (K.S.A. 19-825)
  • Vacation Restricted Access (K.S.A. 58-2613)

Homestead Tax Refund

The Homestead Refund is a rebate of a portion of the property taxes paid on a Kansas resident’s homestead.  Your refund percentage is based on your total household income.  If you own your home, the refund is a percentage of your general property tax.

If you need help filing your Homestead Tax Form, the County Clerk’s Office can assist you, FREE of charge.  Our hours of assistance are Monday thru Friday 8:00 a.m. to 5:00 p.m.

For additional Homestead information, visit the Kansas Department of Revenue website.

Mill Levy

The Kansas Statutes authorize local governments to levy property taxes.  In addition to cities, townships, counties, schools, and local governments; also included are special districts such as hospitals, fire, cemeteries, watershed and libraries, etc. The history of how property classifications were asset pre re-appraisal and changes to the classified rates as listed in the Property Taxation Statewide Document.

Related Links

Q. How can I change my address on my tax information?

A. Address Change Request for Tax Bill Form  

4 Easy Ways to you can change your address:

1.  Email to:

2.  Mail to: Russell County Clerk's Office, PO Box 113, Russell, Ks. 67665 

3.  In Person: Russell County Clerk's Office, 401 N. Main St., Russell, Ks. 67665

4.  Fax to: Russell County Clerk's Office at 785-483-3158

And for any additional inquiries or questions call Mary Nuss at 785-483-4641.

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Maximize Who may be eligible for Government benefits?

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Minimize Upcoming Elections

2019 Election Information

Election Dates:
Primary Election: Tuesday, August 6; TBD
General Election: Tuesday, November 5

Candidate Filing Deadlines:
Primary Election:  12:00 pm., Friday, June 3
Independent Nominations:  TBD

Offices to be Elected or Retained
National Level

For all of the above openings, you must file with the Ks Secretary of State’s Office

Local Offices

(Filers as of May 24, 2019)

Russell County
County Commissioner District- Terms not expired

Russell CIty 



Ward 1

Ward 2

Matt R. Driscoll

320 N. Grant Street

Russell, Kansas 67665


Ward 3 

Ward 4 

Dustin Madden

765 E. 7th Street

Russell, Kansas 67665


Hospital Board Position #4

Hospital Board Position #5

Melinda Olson

17983 15th Street Road

Russell, Kansas 67665


Bunker Hill Mayor

Bunker Hill Council - 5 Positions At Large

Dorrance Mayor

Term not expired

Dorrance Council - 3 Positions At Large

Bill Rowe

215 Coleman Street; PO Box 33

Dorrance, Kansas 67634


Gorham Council - 3 Positions At Large

Neil Unrein

189 Chicago; PO Box 52

Gorham, Kansas 67640


Justin Soukup

108 6th Street; PO Box 302

Gorham, Kansas 67640


Lucas Mayor

Lucas Council - 5 Positions At Large

Lacie Austin

118 W. Walton

Lucas, Kansas 67648


Jean Stramel

218 W. 1st St.; PO Box 202

Lucas, Kansas 67648


Luray Mayor

Luray Council - 2 Positions At Large

Paradise Mayor

Paradise Council - 5 Positions At Large

Waldo Mayor

Waldo Council - 5 Positions At Large

Roger Eledge

203 Ola Avenue

Waldo, Kansas 67673


All 12 Township Clerks - None

Midway Extension District 15 - 2 Positions At Large

USD 399 - 4 Positions At Large - 1 Unexpired Term

Justin Frye

622 County Road

Natoma, Kansas 67651


Kristin Lyle

612 County Road 

Natoma, Kansas 67651


USD 407 - 4 Positions At Large

Kathy Wallert

225 S. Small Street

Russell, Kansas 67665


USD 112 -  Position 7 - District 7

(Ellsworth County Certifies to Russell County)

USD 299 -  4 Positions
(Lincoln County Certifies to Russell County)

16 Precinct Committeemen and Women- None

For the local offices you must file with the Russell County Clerks Office and are subject to filing fees.

Voter Registration

Closes July 16th, 2019 at 5:00 pm (Primary)

Closes October 15th, 2019 at 5:00 pm (General)

Advanced Voting

Begins July 22nd, 2019 in the Clerk’s Office at 8:00 a.m.(Primary TBD) 

Begins October 21st, 2019 in the Clerk’s Office at 8:00 a.m.(General)

Election Date

Tuesday, August 6th, 2019 (PrimaryTBD)

Tuesday, November 5th, 2018 (General)

Election Hours are 7:00 a.m. to 7:00 p.m.

All times are CST.

Forms for Voter Registration and Advanced Ballot 




Kansas Voter ID Law

Beginning in 2012, every voter must show photo ID when voting. A voter requesting a ballot by mail must either write his or her driver's license number on the application or send a copy of a photo ID to get a ballot.



  • Driver's license or ID card issued by Kansas or by another state.
  • U.S. Passport
  • Student ID card from an accredited post-secondary education institution in Kansas
  • U.S. Military ID
  • Employee badge or Identification document issued by a government office
  • Concealed carry of handgun license issued by  Kansas or by another state
  • Public assistance identification card issued by a government office

A voter age 65 or older may use an expired document.

Certain individuals are exempt from the ID requirements: permanent advance voters (voters with illnesses or disabilities), overseas military voters and their spouses and dependents, and voters with religious objections who sign declarations.

Maximize Voting Place Are:


County Clerk
Mary Nuss


Deputy Clerk
Teryn Yarmer

Andrea Ruggels

AP / AR Clerk
Kristi Whitman